Stepping away from SEO (Search Engine Optimization) and more into the realm of Web usability, one of the best premises to stick by for your site is "don't make me think." In other words, make your site as easily navigable and usable as possible for your users. In my opinion, that includes the avenues you provide for people to contact you. It's almost 2011 and I still see people writing their email addresses on their Web sites in all kinds of funky ways that either annoy or confuse the bejesus out of someone looking to contact them. You're familiar with some of them, including but certainly not limited to the following: Example 1: myname AT mysite DOT com Example 2: mynamezzz [@] mysitezzz [.] comzzz (remove the "zzzs" to contact me!) Example 3: myname *REMOVETHIS* @ *REMOVETHISTOO* mysite *PUT A DOT HERE* com (remove all the spaces in-between myname, mysite and com, too) Naturally, that last example is a little bit ridiculous, but I think you catch my drift. Ultimately, I understand … [Read more...] about Usability Pro Tip and Rant: Stop Obfuscating and Start Posting Your Full Email Address!
Gmail email addresses
How do you verify if a given email address is real or fake? The obvious solution is that you send a test mail to that email address and if your message doesn’t bounce, it is safe to assume* that the address is real. [*] Some web domains may have configured a catch-all email address meaning that messages addressed to a non-existent mailbox will not be returned to the sender but in most cases, such email messages will bounce.When you send an email to someone, the message goes to an SMTP server which then looks for the MX (Mail Exchange) records of the email recipient’s domain.For instance, when you send an email to [email protected], the mail server will try to find the MX records for the gmail.com domain. If the records exist, the next step would be to determine whether that email username (hello in our example) exists or not.Using a similar logic, we can verify an email address from the computer without actually sending an email message. Here’s how:Let say that we want … [Read more...] about How to Verify an Email Address?
How do you know if an email address exists or not? The easy option would be that you send a dummy mail to that email address, wait for an hour or so and if your message bounces, it is very likely that the particular email address does not exist. The approach works but wouldn’t it be nice if you could check any email address instantly without even sending that test message?The other slightly technical option to verify an email address is by querying the mail server. You connect to the mail server through telnet (see video), enter your email address and the other email address that you are trying to verify. If the server response is an error code, the email address is probably not valid.Let me share an extremely simple method for checking if an email address is valid and exists or not.Go to the login page of the email service and pretend that you no longer remember the password of your email account. The service will ask for your email address where they can send the password … [Read more...] about How to Check if an Email Address is Valid and Exists
I maintain quite a few Twitter accounts – @labnol is my main account, @Howto Guides, @Podcast Gallery, @Hundred Zeros and some more.If you are like me and have multiple accounts on Twitter, you are probably aware of the fact that it is not possible to associate the same email address with more than one Twitter account. Try it and Twitter will throw up an error saying – “Email has already been taken”. There’s however a simple workaround that will let you use the same email address with all your Twitter handles – the only condition is that you should be using a Gmail or Google Apps email address.In Gmail, you can add a dot (.) anywhere in the username and all emails address to that new alias will still reach your mailbox. For instance, if your original email address is [email protected], any emails sent to [email protected] or [email protected] will land in your mailbox because Gmails ignores periods in the email username.And that’s what you can use … [Read more...] about Use One Email Address with Multiple Twitter Accounts
You probably know that you can easily create multiple email aliases in Gmail by adding the plus symbol or dots to your Gmail username but here’s something even more interesting.When you create a Gmail account, you actually get two email addresses – one is the regular @gmail.com address while the second email address has @googlemail.com in the domain.That means if your email address in Gmail is something like [email protected], all email messages that are sent to [email protected] will also be delivered to your own Gmail account. That’s two for the price of one. Like the Gmail plus trick, you can take advantage of these two domains so that less spam reaches your Gmail mailbox. For instance, gGive the @googlemail.com address to your close contacts (put that in the visiting card) while keep the @gmail.com address for public (put it on your blog). Then set a Gmail filter such that all email messages with @googlemail.com in the header go a special folder so you … [Read more...] about All Gmail Users Have Two Email Addresses
John’s organization was earlier using Gmail for Google Apps but not that they have migrated to Microsoft Office, he would like to make the switch from Gmail to Microsoft Outlook. He is also looking to transfer all the old email messages from Gmail to Outlook on the desktop.Microsoft Outlook is available for both Windows PC & Mac OS X and both versions can connect to your Gmail account and fetch your emails. You can either use POP3 or IMAP to access Gmail from Outlook though the latter is recommended as it allows 2-way sync.Here’s how you can import email from Gmail to Microsoft Outlook. The technique works @gmail.com addresses and also Google Apps email accounts that use a custom domain like @example.com.To get started, go to your Gmail Settings, click the Forwarding and POP / IMAP tab and Enable IMAP. Save your changes.Next open Microsoft Outlook on your computer and go to Tools, Account Settings. Click the plus (+) symbol to add a new IMAP account to your Outlook. … [Read more...] about How to Bring your Gmail Emails into Microsoft Outlook
You have received an email from a person with whom you have never interacted earlier and thus, before you take the conversation forward, you would like to do some research on the Internet to know more about that person. How do you do this without directly asking the other person?Google is the most obvious place for performing reverse email lookups (just Google for the email address) but if that person doesn’t have a website or if they have never used their email address on public forums, Google will be of little help.No worries. If you only know the email address of a person and nothing more, here are some ways that may help you uncover the identity of that unknown email sender. #1. Find the sender’s location Open the header of the email message and look for lines that say “Received: from” and are followed by an IP address in square brackets. If there are multiple entries, use the IP address mentioned in the last entry.Now paste the IP address in this trace … [Read more...] about Find the Person Behind an Email Address
Some of the email messages you have sent through Gmail might not get delivered at all. There could be a problem with the recipient’s email address, their mailbox could be full or maybe the mail server could be specifically blocking your emails due to the content of the message.When an email message is returned, you get a bounce-back notice from [email protected] and it will always contain the exact reason for the delivery failure along with the SMTP error code. For instance, an error code 550 indicates that the email address doesn’t exist while a 554 indicates that your email was classified as spam by the recipient’s mail server. It is important to keep track of your bounced messages and remove all undelivered email addresses from your future mailings as they may adversly affect your sending reputation.Mail Merge keeps track of all your bounced messages in Gmail but if you are using mail merge yet, here’s … [Read more...] about How to Generate a Report of Bounced Email Addresses in Gmail
Acme Widgets Inc. has been in business for over 10 years and they have exchanged emails with thousands of customers and suppliers. The email messages are archived neatly in Gmail but most of the email addresses aren’t stored in Google Contacts. The company is now shifting office and they need to inform everyone via email of the office move. The big task ahead is to extract all these email addresses from the Gmail mailbox and download them in a format, like CSV, that can be easily imported into the Google address book or a mailing list service like MailChimp.Introducing Email Address Extractor, a Google add-on that sifts through all email messages in your Gmail account, extracts the email addresses and saves them in a Google Spreadsheet. It works for both Gmail and Google Apps accounts.The Extractor can mine email addresses from a particular Gmail folder (label) or the entire mailbox. You can choose to extract emails of the sender, the recipient(s) and those in the CC list. The … [Read more...] about How to Extract Email Addresses from your Gmail Messages
Introducing Gmail Address Extractor, a web app that parses email messages in your Gmail mailbox, finds all the email addresses in them and stores the list in a Google Sheet. You can export the sheet as a CSV file and import into Google Contacts, Outlook address book, MailChimp, or any other mailing list software.The online extractor app can find email addresses that are contained in the message body, the email signature, the subject line and the FROM, TO, CC, BCC & Reply-To fields of the email message. The app cannot, however, extract emails from file attachments. Getting started is easy and requires no software installation. Just go to emailextract.pro and sign-in with your Gmail or Google Inbox account. You can also sign with your G Suite (Google Apps) account.The app can pull email addresses from any label in your Gmail account or you can specify advanced search criteria and email addresses would only be extracted from the matching email threads. For instance, you could set … [Read more...] about The Easiest Way to Extract Email Addresses from your Gmail Account